Deposit disputes are almost always won or lost on the strength of the paperwork from move-in day. A thorough Inventory & Condition Report, completed and shared with the tenant at the start of the tenancy, is the single best way to protect both sides when it's time to check out.
What the report covers
- Every room — hallway, living room, kitchen, bathrooms, and bedrooms — with a full condition checklist for walls, flooring, fittings, and more.
- Landlord-provided furniture and kitchen appliances, each with its own condition and working status.
- Exterior areas — garden, parking, and garages — where applicable.
- Utilities and services: gas, electric, water, boiler, and broadband details and meter readings.
- Pre-existing damage, clearly marked as not chargeable to the tenant's deposit.
- Keys, security codes, and access details provided to the tenant.
Share it with the tenant promptly
Send the completed report to the tenant as soon as possible after move-in, and give them a reasonable window to review it and raise any disputes in writing. A report the tenant never saw, or couldn't challenge, carries far less weight if a dispute reaches adjudication later.
How UKDocs AI generates your report
You confirm the property and tenancy details, then work room by room — recording condition and notes for every fixture, plus any landlord-provided furniture or appliances — before covering the exterior, utilities, any pre-existing defects, and the keys handed over. You can review the full report before paying, and download it as PDF and Word immediately after payment.
Setting up a new tenancy?
If you still need the tenancy agreement itself, see our Assured Periodic Tenancy Agreement generator.
Ready to generate your Inventory & Condition Report? Start now — it takes about 10-15 minutes for a typical property. You can also see our pricing.
Frequently asked questions
Common questions about this document. If you don't see your question here, email us.
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